Setting Up QuickBooks

You need to create or have a company file that has never been integrated with MANAGESM to use during accounting integration process. Before you begin creating a company file, make sure you have the following information:

To set up the QuickBooks company file using the EasyStep interview:  

1. In the QuickBooks application window, select File and New Company.

Result: The EasyStep Interview window displays.

2. Start the interview process and follow the prompts but pay special attention to the following areas:

• Company Name - You will use this information later.

• • Administrator Password - If you setup a password make sure that you record the information for later use.

  • Filename and location of the Company file.

  • What do you sell.

Note: Services or Both services and products are recommended in order to generate the correct accounts.

• • Tax number - In the Canadian version of QuickBooks you  need to know your the Canadian Revenue Agency number assigned to your business, your four-digit account number, and your provincial sales tax registration number.

  • Sales Tax - select Yes to indicate that you collect a sales tax on parts or services.  

Note: MANAGE SM always charges a sales tax of $0.00 or greater and QuickBooks must match MANAGE SM.

3. • Reviewing Expense Accounts - Verify that Taxes; Federal, Local and State are created.

4. To see the tax accounts that were set up for your company refer to refer to Verifying Tax Rates.